How to Write a Motivation Letter: Format, Tips and Examples

Research and Planning  

Writing a motivation letter is an intricate process that requires effort and time. Students take it as an essay that will be done in one sitting. However, the thing to ponder is that conducting thorough research about the university and program plays an important role and benefits you later.  

Structure Your Letter 

Once you are done with your research and jotting down the important points. Now comes the time to structure it in a well-versed form into the below-mentioned structure.  

Introduction: Start with a greeting that should not only be formal but appropriate as well. State the agenda for writing this letter by addressing your background and what led you to apply for a scholarship or to study abroad.  

Body: Body paragraphs normally include most of the word count in your motivation letter. Every paragraph should be linked to other paragraphs nicely. Your sentences should be well-versed revolving around the theme that is being discussed throughout that particular paragraph.  

Conclusion: Now comes the part to conclude your letter with a closing statement. This statement summarises your enthusiasm for this opportunity that led you to write a scholarship application. Moreover, briefly summarise how you feel your background, ambition and experience make you an ideal candidate for a scholarship or program.

Many people confuse a motivation letter with a cover letter, while each is used for different purposes:  

Motivation Letter 

A motivation letter majorly focuses on personal aspirations, sustainability and enthusiasm for the opportunity and reason for choosing that program. It highlights your educational background, research interests and future ambitions, making it more personal and narrative-driven. 

Cover Letter 

Cover letters are used in job applications to highlight professional qualifications and experiences that align with the job role. It highlights work experience, skills, and how they match the job requirements. The tone of a cover letter always remains concise, professional and focused on career paths.  

Writing a motivation letter requires a lot of focus and effort. Before writing one, make a list of all the points that depict the true essence of your academic achievements and goals, and why you are choosing the course. Once you craft a clear and concise list, we recommend the following: 

• Make sure to include all the necessary details and avoid adding irrelevant points 

• Craft well-structured content in a professional yet engaging tone 

• Don’t try to use the same motivation letter for every application, this will only cause irrelevancy  

• Ensure the significance of the course, its objective and scholarship 

• Once you are done writing, proofread for grammatical errors and clarity 

Check out the common mistakes you need to keep away from if you want to increase your chances of being accepted into your dream course or university.  

• Do not copy other people's motivational letters. Seeing examples from the internet is not wrong. However, use that motivation letter example as only a reference to what you need to write about. 

• Making motivational letters too formal will sound too boring. Write sentences fluently and use words that reflect your true thoughts. No need to use complicated words or terms, instead, choose good diction and avoid repeating words. 

• Using an inappropriate font or format. 

• Review your letter before sending it and make sure you've checked spelling, content, and the relationship between each paragraph. 

There are several types of motivation letters that may be requested for different applications. However, below is an example of a motivation letter written for a scholarship application in the field of language and culture. 

[Your Name] 
[Your Address] 
[Your Email] 
[Date] 

Admissions Committee 
[University Name] 
[University Address] 

Dear Admissions Committee, 

I am writing to express my keen interest in the master's program in [Field] at [University Name]. With a strong academic background in [Your Field] and a passion for [Relevant Subject], I am eager to contribute to and benefit from the exceptional learning environment at your institution. 

During my undergraduate studies at [University Name], I developed a deep interest in [Relevant Topic]. My research on [Specific Topic] further strengthened my analytical and problem-solving skills.  

What draws me to [University Name] is its reputation for academic excellence, innovative research, and a diverse learning environment. The opportunity to learn from distinguished faculty, engage in cutting-edge research, and collaborate with a global student body aligns perfectly with my academic and career aspirations. I am particularly excited about [mention specific courses, faculty, or research opportunities], which closely relate to my field of interest. 

Beyond academics, I am a proactive individual who thrives in collaborative and multicultural settings. My experiences in [extracurricular activities, leadership roles, or volunteer work] have strengthened my ability to adapt, lead, and contribute meaningfully to academic and professional communities. 

I firmly believe that this program will equip me with the knowledge, skills, and network necessary to achieve my long-term goals. I am eager to bring my enthusiasm, dedication, and unique perspective to [University Name] and look forward to the possibility of being a part of your esteemed institution. 

Thank you for considering my application. I appreciate your time and consideration and would welcome the opportunity to further discuss my candidacy. 

Sincerely, 
[Your Name] 

Tips and Conclusion 

Writing a strong and concise motivation letter requires attention to minor details, planning and clarity while making sure it remains relevant, engaging, very well-versed and professional. By implementing these strategies and making the letter error-free, you can create a compelling and persuasive motivation letter that increases your chances of securing your desired academic or professional opportunity.