Learn how to write a good recommendation letter for a university or scholarship abroad.

A letter of recommendation (LOR), also known as a letter of reference, is a necessary document when applying for universities or scholarships abroad..

As a student or scholarship applicant, it is important to request a recommendation letter from a teacher, mentor, supervisor or manager. This letter provides valuable insight for the university admission committee, allowing them to learn more about you and your abilities. It serves as a powerful tool that highlights your skills and capabilities, as acknowledged by your referee.

Who should you ask for a recommendation letter?

In general, selecting professors, tutors and individuals with whom you have closely collaborated is highly recommended as referees for providing comprehensive knowledge about your abilities and work. It would be advantageous if the referee possesses a certain level of expertise or professionalism in the field relevant to your application.

If you have professional experience in a field closely associated with the university program you intend to apply for, you may also consider having your managers or employer write the reference letter. Including a note explaining your referee selection and the reasons behind choosing them to write your reference letter is advisable.

How to ask for a letter of recommendation?

Asking for a letter of recommendation can sometimes feel a bit daunting, but with the right approach, it doesn't have to be. Here are some tips on how to ask for a letter of recommendation:

1. Choose the right person: Pick someone who knows your strengths, skills and personal characteristics well. This could be a professor, supervisor or mentor who has a solid understanding of who you are.

2. Ask in advance: Give the person enough time to write the letter. It's best to ask at least a few weeks before the deadline or when you need the letter.

3. Personalise your request: When reaching out, remind the person of your achievements and experiences together. Explain why you are seeking their recommendation and how it aligns with your future goals.

4. Provide necessary information: Make it easy for the person to write the letter by providing relevant information such as your resume, transcripts, and a summary of the program you are applying for.

5. Follow up with gratitude: Once the person agrees to write the letter, express your gratitude and thank them for their time and support. After they have submitted the letter, be sure to send a thank-you note to show your appreciation.

Remember, a well-written letter of recommendation can make a significant impact on your future opportunities, so it's worth taking the time to ask for one thoughtfully and politely.

What should be written in a letter of recommendation

A good recommendation letter or letter of reference should always include these 4 main components:

  • A paragraph that explains the relationship with the student/applicant.

  • The referee’s assessment of the student/ applicant’s interests, skills and ability to study at the university.

  • Examples of the student/applicant’s achievements whether inside or outside school (e.g., voluntary activities)

  • A summary that includes the reasons for recommending the student/applicant to the university or scholarship, or why the referee thinks that the university should accept the student/applicant there.

6 Tips to write the perfect letter of recommendation

1. Be careful when choosing someone to write your recommendation letter. The best letter comes from someone who willingly agrees and is not forced to write it. It should be from someone who has the authority and position that adds weight to the letter. Remember, a poorly written or rushed letter is worse than having no letter at all.

2. Tell your referee why you need a recommendation letter from them. It is very important to give your referee a brief about the course or scholarships you’re applying for before they write the LOR. Also, make sure to provide them with the dates for submitting the recommendation letter.

3. The recommendation letter (LOR) should be concise, clear, and focused in order to have the greatest impact. It is crucial to remember that the LOR is a separate document and should never be mixed with a resume. This is a significant reason why applicants may face rejection or refusal.

4. The LOR should highlight the qualities and unique contributions that you would bring to the university. It should discuss the positive changes, impact and new learning that you can contribute. Including comparisons can strengthen your LOR, but only if they are accompanied by examples that provide true context and a rationale for the comparison. For example, you can mention how you stood out among a specific number of students in a class taught by the recommender and provide examples of the initiatives you took.

5. Please keep in mind that a letter of recommendation should avoid discussing grades or scores from competitive tests, unless they are essential for understanding specific academic information. These scores are already provided in your application, so there is no need to reiterate them in the recommendation letter.

6. Any private or sensitive information about you should be included only if it has any relevance or unless considered absolutely necessary.

Letter of recommendation sample

A letter of recommendation is a powerful tool that can greatly influence your chances of getting accepted into a desired academic program to give you an idea of what a well-crafted letter of recommendation looks like, here's a sample that you can use as a reference:

(Your Name)
(Your Title)
(Your Organisation)
[Your Contact Information]
[Date]

Dear [Recipient's Name],

I am thrilled to wholeheartedly endorse [Candidate's Name] for [academic program]. I have had the privilege of closely collaborating with [Candidate's Name] for [duration of time] in [capacity]. Throughout this period, I have observed [Candidate's Name]'s remarkable abilities, unwavering commitment, and optimistic outlook.

[Candidate's Name] is an outstanding individual who consistently demonstrates a strong work ethic and a keen ability to [mention specific skills/abilities relevant to the academic program]. Their [mention specific accomplishments/achievements] are a testament to their exceptional capabilities and commitment to excellence.

What sets [Candidate's Name] apart is their exceptional [mention unique qualities/personality traits]. They have an innate ability to [mention specific trait] and they excel in [mention specific area]. I have witnessed their [mention specific examples/relevant experiences] and how they positively impact those around them.

I have no doubt that [Candidate's Name] will excel in [academic program] and make significant contributions to the [academic institution/organisation]. Their passion, drive, and unwavering commitment to success make them an ideal candidate.

If you require any further information or have any specific questions, please do not hesitate to reach out to me. I wholeheartedly recommend [Candidate's Name] without reservation for [academic program], and I know for sure they will surpass your expectations.

Thank you for considering [Candidate's Name] for this opportunity.

Sincerely,

A well-crafted and helpful recommendation letter can greatly contribute to the success of your application. If you require assistance or guidance with your letter of recommendation, our IDP counsellors are available and eager to support you. Please don't hesitate to reach out to them for help.