How to Write an Effective Letter of Recommendation

 A letter of recommendation is essential for those pursuing a master's degree, seeking employment, or applying for scholarships. In the guide below, we’ll explore its various types, outline the key components, provide a step-by-step approach to crafting one, showcase a sample letter and share valuable tips on writing the perfect letter of recommendation. 

What is a Letter of Recommendation?

 As you explore your options for studying at universities abroad, you may have come across the term "LOR." Short for Letter of Recommendation, this important document is written on behalf of a student, employee, colleague, or co-worker. When crafted for a student, a LOR shines a light on their strengths and unique qualities from the viewpoint of a teacher, supervisor, or professor. It’s essential to recognise that a letter of recommendation is not the same as a resume—this distinction is vital to ensure your application stands out and avoids potential rejections. So, what exactly makes a compelling letter of recommendation for students? Read on to figure it out! 

Types of Recommendation Letters 

A letter of recommendation is classified into different types: 

Academic LOR 

This letter of recommendation is provided by the faculty members; and written by teachers, professors or academic officers. The university where you are applying asks you to provide at least three letters of recommendation from your previous professors. These letters focus on the candidate’s capabilities, intellectual level, academic performance and skillset developed in the classroom.  

Character Reference 

This reference solely depends upon the people who know you personally like your landlord, teacher, coaches or any other person who is outside your workplace. This letter is more like a paper that talks about your character; like habits that ever get you in trouble or qualities like honesty, empathy and interpersonal skills. You can even get your character reference from an organisation where you just did your internship or worked voluntarily. Character reference helps you get the job you want.  

Employment LOR 

As its name suggests, you need this letter for employment purposes; written by your employers, colleagues, managers or any person who has been with you in your workplace. This letter highlights your achievements like your work capabilities of working in a team, leadership abilities, punctuality or other work ethics. All you need to do is request it from your immediate supervisor. It is also needed at the time of getting a job.  

Key Components of a Recommendation Letter 

Below are the must-haves in your letter of recommendation: 

• Introduction and Recommendation Statement 

• Specific Reasons for Recommendation 

• Personal Anecdote Highlighting Their Skills 

• Concluding Statement 

• Signature 

Step-by-step Guide to Writing a Recommendation Letter

Every organisation asks for a different letter, so it is better to ask beforehand about the specific guidelines to avoid any difficulty in the future. However, when it comes to universities, all the universities follow the same pattern.

Make sure to follow this order to make your recommendation letters more effective:

Introduction and Recommendation Statement

Without an introduction, you can’t build the context that is needed to understand the recommender’s relationship with the candidate. It should be to the point, concise and professional. It should clearly tell who the writer is and why they are writing it. 

Specific Reasons for Recommendation

 Stating the specific reasons also plays an important role in the recommendation. It not only addresses the qualities, achievements and major skills but also tells why this candidate is an ideal fit for the opportunity they are applying for.

Personal Anecdote Highlighting Their Skills

Including a personal story is also very important. Rather than just listing their skills or capabilities, adding a personal story makes the recommendation letter more compelling by providing a strong example of how these skills work in real-life situations.

Concluding Statement

Now comes the section where you have to conclude everything, which is like giving an overview. Reiterate your recommendation with a strong closing statement. Try to be vigilant while writing this part as it connects to all the above-mentioned details that you stated.

Signature

The recommender has to provide their contact details, name and title at the end of the letter which can later be used for follow-up inquiries. The letter should be signed and stamped.

Example of Writing an LOR

A letter of recommendation is a powerful tool that can greatly influence your chances of getting accepted into a desired academic program and university to give you an idea of what a well-crafted letter of recommendation looks like, here's a sample that you can use as a format of a letter of recommendation: 

(Your Name) 
(Your Title) 
(Your Organisation) 
[Your Contact Information] 
[Date] 

Dear [Recipient's Name], 

It is with great enthusiasm that I recommend [Name] for [Program/Position], as I have had the pleasure of witnessing their exceptional academic abilities and dedication firsthand during my time as their [Professor/Advisor] at [Institution Name]. 

[Candidate's Name] is an outstanding individual who consistently demonstrates a strong work ethic and a keen ability to [mention specific skills/abilities relevant to the academic program]. Their [mention specific accomplishments/achievements] are a testament to their exceptional capabilities and commitment to excellence. 

What sets [Candidate's Name] apart is their exceptional [mention unique qualities/personality traits]. They have an innate ability to [mention specific trait] and they excel in [mention specific area]. I have witnessed their [mention specific examples/relevant experiences] and how they positively impact those around them. 

I have no doubt that [Candidate's Name] will excel in [academic program] and make significant contributions to the [academic institution/organisation]. Their passion, drive, and unwavering commitment to success make them an ideal candidate. 

If you require any further information or have any specific questions, please do not hesitate to reach out to me. I wholeheartedly recommend [Candidate's Name] without reservation for [academic program], and I know for sure they will surpass your expectations. 

Thank you for considering [Candidate's Name] for this opportunity. 

Sincerely, 

A well-written recommendation letter can contribute to the success of the university’s application. If you require assistance or guidance with your letter of recommendation, our IDP counsellors are available and eager to support you. Please don't hesitate to reach out for help. 

More Tips for Writing the Ideal Letter of Recommendation 

When composing a letter of recommendation, there are several guidelines and aspects to consider. These principles aid the admissions committee in obtaining comprehensive insights into both the applicant and the pertinence of the recommendation. When seeking someone to write a recommendation for you, ensure they apply the following elements to their letter: 

1. Briefly explain their relationship with you: Including the duration and capacity of interaction like who they are and why they are writing this.  

2. Emphasize whether the observations are direct or indirect: Direct interactions carry more weight, as they provide a clearer understanding of the extent of engagement. For example, 'I observed her/him while working in a group led by Mr Y.' This highlights direct involvement rather than knowing the applicant through someone else. 

3. Accurately assess the applicant’s eligibility and suitability for the course/program/study: Prioritise highlighting suitability over sounding overly promotional. For instance, mention their performance in a relevant course, or class rank position (such as top 3 or top 1% of the class/university). 

4. Avoid referencing grades or scores of competitive tests: Unless necessary for explaining academic details. Such information is already included in the application and doesn't need to be reiterated in the LOR. 

5. Describe the qualities and distinctive contributions of the candidate: Explain the positive changes, impact, and new learnings. Comparative information can be valuable, especially if supported with contextual examples and rationale for the comparison.  

FAQs

Who writes a Letter of Recommendation?

It can typically be written by a current or former employee or a professor who knows the student.

What is the best opening sentence for a letter of recommendation? 

The best opening sentence can be: "It is with great enthusiasm that I recommend [Name] for [Program/Position], as I have had the pleasure of witnessing their exceptional academic abilities and dedication firsthand during my time as their [Professor/Advisor] at [Institution Name]." Or something similar.